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Simplifying OSHA Recordkeeping

The Key to Compliance and Workplace Safety

Maintaining a safe working environment is a top priority for businesses of all sizes. However, the intricate web of Occupational Safety and Health Administration (OSHA) regulations, particularly the recordkeeping requirements, can be daunting. Non-compliance can lead to hefty fines, legal consequences, and, most importantly, potential risks to employee well-being.

Juggling the complexities of OSHA recordkeeping can take time and effort, especially for businesses with limited resources or expertise. That’s why we’re proud to offer OSHAlogs, an exclusive, complimentary service designed to simplify OSHA recordkeeping and ensure a safer work environment for your employees.

Beyond insurance, we are focused on supporting our clients in areas critical to running a successful business, like maintaining OSHA compliance and promoting workplace safety.

What is OSHAlogs?

OSHAlogs is a user-friendly, web-based application that helps streamline and take the guesswork out of OSHA recordkeeping. It provides a variety of forms, metrics, and more to help ensure full compliance with OSHA regulations. Some of the top benefits for business owners include the ability to:

Generate Forms Instantly

When an accident or injury occurs, time is of the essence. With OSHAlogs, you fill out one online form, and with a few simple clicks, the necessary OSHA reports are automatically generated:

●     OSHA 301: Capture essential details about the injury or illness.

●     OSHA 300A: Create the Summary of Work-Related Injuries and Illnesses.

●     OSHA 300: Maintain the Log of Work-Related Injuries and Illnesses.

●     State-Specific Workers’ Comp First Report of Injury: Ensure compliance with state requirements.

Because all the form information is populated from the same dataset, there’s no redundancy or mistakes between forms. This reduces the overall time it takes to complete the forms by 50 percent.

Gain Insights into Injury Data

Capturing data provides actionable insights to help you create a safer workplace and prevent accidents from occurring or recurring. With OSHAlogs, businesses can gain insights into workplace safety by tracking key injury metrics:

●     Incident Rate: Measure the frequency of injuries per 100 full-time employees.

●     DART Rate (Days Away, Restricted, or Transferred): Assess the severity of injuries.

●     Lost Time Case Rate: Understand the impact of injuries on workdays.

●     Severity Rate: Evaluate the seriousness of injuries.

OSHAlogs also shows injury sources, the nature of the injury, and body parts injured, which can help show due diligence in hazard tracking and can be critical if OSHA conducts an inspection or incident investigation. 

Notify SBInsure in Real Time

When you submit a report, OSHAlogs notifies SBInsure, which not only helps make your reporting more efficient but also enables us to provide timely support when you need it. 

Who has to Submit and Maintain OSHA Records?

OSHA’s recordkeeping regulation requires certain covered employers – those with 10 or more employees and those who meet industry criteria — to prepare and maintain records of serious occupational injuries and illnesses. They’re also required to electronically submit injury and illness data from their forms to OSHA annually.

There are two classes of partially exempt employers, including:

●     Those with 10 or fewer employees, regardless of their industry classification; and

●     Those win low-hazard industries, as classified by the North American Industry Classification System (NAICS), which is the standard used by federal agencies.

It’s important to note that records must be maintained for at least five years.

Why is OSHA Recordkeeping Important?

OSHA reporting involves promptly notifying OSHA of specific severe injuries, fatalities, or workplace incidents. Reporting in a specific time frame is mandatory for some incidents, such as fatalities within 8 hours and severe injuries or hospitalizations within 24 hours.

While recording establishes an internal recordkeeping framework, reporting acts as an external communication channel to alert OSHA to critical workplace incidents. But maintaining comprehensive logs of workplace injuries and illnesses is about more than just compliance — it’s a window into optimizing your safety program and preventing future incidents.

In addition to helping ensure regulatory compliance, it allows you to:

●     Identify hazard patterns and injury trends;

●     Measure safety performance over time;

●     Support workers’ compensation and insurance claims;

●     Foster continuous safety improvements and

●     Raise employee awareness and protection.

SBInsure is Here to Help

We’re committed to supporting our clients with valuable services that help them navigate regulatory requirements and promote a safer work environment. Offering OSHAlogs as a free service to our customers is one way we can demonstrate this commitment.  

Navigating OSHA’s recordkeeping requirements doesn’t have to be daunting. With OSHAlogs, you can simplify compliance, gain insights into your workplace safety, and take proactive steps to create a safer environment for your employees.

Take the pain out of injury documentation and reporting. Contact SBInsure to learn more about OSHAlogs, request free access, or schedule a platform demonstration.

Author Creig Scott

Creig joined the SBI team in May, 2015. Creig is presently licensed in property, casualty and life insurance. Read More About Creig

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